How to Input Post Event Pickup Information - Planner

If you receive the final post event pick up information from the hotel directly, this article with show you how to input the information within the system and submit it. 

Go to Org Events drop down and click Active Confirmed Events option. This will take you to your Active Confirmed Events overview page. 

From the Active Confirmed Events summary page, locate the Confirmed Meeting you wanting to input the pick up numbers for and click on the "Post Event" button for that record.

This will direct you to the Post Event Request tab of the Confirmed Event. Click on the Respond As Supplier button and this will start the process of you filling out the post event report. 

The first page will prompt you to fill out the First Date of Room Block and Last Date of Room Block for the meeting dates.

NOTE: If the hotel provided any pre/post room dates that were picked up, you will want to adjust the dates on the front or back end of the date frame so you can be sure to include these rooms within the final numbers. 

Once the dates have been updated, click on the "Next" button. 

The next page will show the Contracted Sleeping Room Block. This is where you will input/manipulate the final pick up information that was provided to you. You can adjust the room rate information and input the pick up numbers by day and room type. 

NOTE: You can also add Room Types to the report if need. (Ex: Outside the Block, Comp, etc.)

Once completed making the adjustments to the room block, click on the "Changes Completed" button.  

Once you have completed fill out the information, you will want to click on the "SUBMIT RESPONSE" button.