Step 3 of the RFP Response is to confirm the Sleeping Room Block and Rates.
This article includes the following topics:
- View Requested Room Block
- Select Available Dates
- Enter Room Rates
- Propose Alternate Dates
- Copy Room Rates to Additional Dates
- Add or Change the Room Type
- Enter Different Rates Per Day
The first section of the Sleeping Rooms response displays the requested room block and number of rooms needed in each room type per day.
In the Choose Available Dates section, select Yes for each set of dates with availability.
Use the drop down listing to indicate if the dates are available on First or Second Option and if the rates are quoted for the Year of Event or This Year.
A new tab will appear for each set of dates with availability. Each tab contains a grid to enter the rates for each room type. Enter the room rate for each room type in the Rate box at the top of the grid.
If the room rate is complimentary, change the Comp button from No to Yes.
Each room type must have a rate entered or be marked Comp in order to proceed.
Rate information must be completed for each set of available dates. The Sleeping Room Comments are optional.
If the planner has indicated the dates are not flexible, you will see the message of No alternate dates are allowed.
If the planner has indicated the dates are flexible, you can propose up to 3 alternate dates by selecting Add a Date in the Available Dates section.
A calendar will appear to select Day 1 of the alternate dates and Add to the response.
The alternate dates will appear in the Available Dates section and an additional tab will appear in the Room Rate section to provide rate information.
Copy Room Rates to Additional Dates
All room rate information can be copied to another date range. Select Copy From Date in the Sleeping Rooms tab and select the date range to be copied.
All room rates, room types. comments and any changes to the quantity of available rooms will be copied to the new date range and can be updated if needed.
To add a room type, select +Room Type. An additional column will appear.
Use the Room Type drop down list to select the room type name.
Enter the Room Rate
Enter the quantity of rooms available for each night of the block in the Qty field. Adjust the quantity of rooms in the other room blocks as needed.
To change a room type name, use the drop down Room Type listing to select another option.
Enable the Daily Rates feature to provide different rates for each night of the block.
Additional Rate boxes will appear for each night of the block to update. Any rates already entered will pre-populate in the daily rates section to be updated as needed.
Proceed to Step 4: Meeting Space when complete.
Comments
0 comments
Article is closed for comments.