Award RFP

This article covers the steps to award the RFP to the selected property.

From the RFP Responses listing, select Create Contract for the selected property and response dates

A contract with the staus of Pending will be created from the RFP response. Update the following as needed from the contract page.

Edit Contract

Update dates or contract settings.

Specifications

• Edit room block or room rates
• Edit meeting agenda and meeting room names

Contract Terms

Add contract terms (commission, complimentary rooms, F&B minimum) to be incorporated into the contract template and for financial reporting.

Generate Contract

Create contract document using your organization's contract template.

Award RFP

It is recommended that you have a completed signed contract before awarding the RFP.

Select Award RFP and complete the Award Contract form.

	Award Contract Actions
	Close the RFP for further responses if you are done awarding contracts.
	Update the Date Contract Counter-Signed (used in reporting)
	Include a CVB or Hotel Rep Company on this contract - when included, they will see the contract in their Meeting Evolution account.
	Send Post Event settings will be based on your organization preferences.
	Turn Supplier notification emails on or off When Notify supplier who was awarded the contract is OFF, all suppliers with pending or confirmed contracts will not receive the notification. The Notify other suppliers the RFP was awarded email will be sent to all supplier contacts for Available responses.
	Your organization's default message is used in the Notification Email and can be updated.

The contract status will be updated from Pending to Active.